Accounts Payable Specialist

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Position Summary

The Accounts Payable Specialist is responsible for managing the company’s outgoing payments, ensuring invoices are processed accurately and timely, and maintaining strong vendor relationships. This role supports financial operations by verifying, reconciling, and recording accounts payable transactions in compliance with company policies and accounting standards.

Key Responsibilities

• Process high-volume vendor invoices accurately and efficiently

• Match invoices to purchase orders and receiving documents (3-way match)

• Verify proper approvals and GL coding before payment

• Prepare and process check runs, ACH, and wire payments

• Reconcile vendor statements and resolve discrepancies

• Maintain vendor records and ensure data accuracy in accounting system

• Assist with month-end close (accruals, AP aging reports, reconciliations)

• Respond to vendor inquiries in a professional and timely manner

• Maintain organized and accurate AP files and documentation

• Ensure compliance with internal controls and company policies

• Support audits by providing requested documentation

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred)

• 1-3 years of accounts payable experience

• Strong knowledge of basic accounting principles

• Experience with ERP systems (e.g., SAP, Oracle, QuickBooks, Sage Intacct)

• Proficiency in Microsoft Excel

• High attention to detail and accuracy

• Strong organizational and time management skills

• Excellent communication skills

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