Accounts Payable Specialist

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Job Overview

Beacon Hill is partnering with a growing organization seeking an Accounts Payable Specialist to support day-to-day accounting operations and ensure the timely and accurate processing of vendor payments. This role will work closely with internal departments and external vendors to maintain efficient accounts payable processes and support month-end close activities.

Responsibilities

• Process high-volume vendor invoices and ensure proper coding and approvals
• Match invoices to purchase orders and supporting documentation
• Prepare and process ACH, wire, and check payments
• Reconcile vendor statements and investigate discrepancies
• Respond to vendor inquiries and resolve payment-related issues
• Maintain vendor records, including W-9s and payment information
• Monitor AP aging reports and follow up on outstanding items
• Assist with month-end close activities, including accruals and account reconciliations
• Support audit requests by providing documentation and reports
• Identify opportunities to improve accounts payable processes and efficiencies

Qualifications

• 2+ years of accounts payable experience
• Experience processing high-volume invoices in a fast-paced environment
• Strong understanding of accounts payable procedures and internal controls
• Proficiency in Microsoft Excel
• Experience with ERP systems such as NetSuite, SAP, Oracle, Microsoft Dynamics, or similar
• Strong attention to detail and organizational skills
• Excellent communication and problem-solving abilities
• Ability to manage multiple priorities and meet deadlines

Preferred Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field
• Experience supporting month-end close activities
• Experience working in a multi-entity or high-volume environment
• Familiarity with automated invoice processing systems

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