Administrative Assistant

To Apply for this Job Click Here

Administrative Assistant

Location: Clayton, MO
Employment Type: Full-Time, Onsite

Pay: $55,00 (with opportunity for growth)

Beacon Hill’s client in Clayton, MO is seeking a detail-oriented and proactive Administrative Assistant to provide high-level administrative support to senior leadership. This role supports multiple executives and plays a key part in ensuring smooth day-to-day operations in a fast-paced, professional environment.

Key Responsibilities

• Manage and maintain complex calendars, coordinating internal and external meetings and resolving scheduling conflicts.
• Arrange detailed domestic and international travel, including flights, ground transportation, and accommodations.
• Prepare and compile presentations, reports, and meeting materials for executive and leadership initiatives.
• Maintain organized contact lists, databases, and digital filing systems to ensure accuracy and accessibility.
• Support communication and collaboration with internal teams and affiliated business partners.
• Assist with general administrative and accounting-related processes, including invoice tracking, payables, and financial documentation.
• Coordinate with business partners to ensure timely and complete monthly reporting submission.
• Provide general administrative support and assist with special projects as assigned.

Qualifications

• 1-5 years of administrative or executive support experience, preferably within finance, private equity, or a multi-entity organization.
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and PDF tools.
• Exceptional organizational skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Professional demeanor with strong discretion, judgment, and confidentiality.

Key Competencies

• Communication & Relationship Management:
  Ability to communicate clearly and professionally at all levels, build strong working relationships, and serve as a trusted partner to leadership.
• Organization & Operational Support:
  Proactively manage schedules, logistics, deadlines, and follow-ups to support executive efficiency and accuracy.
• Professionalism & Quality:
  Demonstrate integrity, accountability, and sound judgment while handling sensitive information with confidentiality and care.

If you’re an experienced administrative professional looking to support senior leaders and contribute to a collaborative, high-performing office environment, we encourage you to apply.

1456076_1776871480

To Apply for this Job Click Here