Administrative Assistant

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Our client, a leading property tax advisory firm located in northeast Austin, is seeking an ADMIN Level I professional to support staff and management with day-to-day administrative duties. This is a customer-facing administrative role based in supporting operations through data entry, phone management, document handling, and general administrative assistance. The environment is extremely fast-paced and requires strong attention to detail, reliability, and communication skills. Candidates ideally have strong data entry experience. This is a fully onsite role with an 8-6 schedule. Occasionally, there will be weekend work and other opportunities for overtime. This is a 3 month contract with the chance to extend.

Job Responsibilities:

• Answer and transfer incoming phone calls

• Perform administrative assignments (simple data entry; adding notes to client accounts)

• Scan, label, and organize documents with minimal errors

• Follow instructions for miscellaneous administrative projects (e.g., redacted agreements)

• Assist with hearing file preparation

• Serve as a runner when needed (e.g., picking up lunches)

• Maintain reliability in attendance and task execution

• Follow internal written policies, procedures, and time/PTO entry rules

• Maintain strong attention to detail across all tasks

• Perform other administrative duties as assigned

Qualifications:

• 1+ year of administrative or customer service experience preferred

• Experience handling data entry, and working within Excel spreadsheets

• High School Diploma required; Associate’s degree preferred

• Strong communication skills (written and verbal)

• Proficient with Microsoft Office, especially Excel

• Comfortable using tools such as ChatGPT and Microsoft Copilot

• Ability to work accurately in a fast-paced, customer-facing environment

• Strong organizational, reliability, and time-management skills

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