Office Admin/HR Assistant

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Beacon Hill Associates is hiring for an HR & Office Administrator in a professional office environment. This role is responsible for coordinating onboarding processes, maintaining HR records, supporting compliance activities, and providing a welcoming first point of contact for visitors and incoming calls.

Assignment Details

Hours: Monday-Friday, 7:45 AM – 5:10 PM
Assignment: Up to 12 weeks
Start Date: Monday, June 8
Pay Rate: $22-$25/hour
Software: Paylocity, eScreen, Checker, Clear Company
Training: On-the-job training
Environment: Fully in-office

Day-to-Day Responsibilities

Human Resources Administration

• Coordinate and facilitate the full new hire onboarding process, including offer letters, screenings, background checks, drug screenings, and I-9 verification
• Prepare and process new hire documentation and system setup within the HRIS platform
• Maintain accurate employee records and assist with employee status updates and leave tracking
• Enter and verify weekly field employee timesheets within the HRIS system
• Process employee terminations and offboarding documentation
• Generate HR reports related to headcount, turnover, and attendance
• Respond to employee inquiries regarding HR policies, procedures, and benefits
• Support compliance with labor laws, EEO requirements, and internal policies
• Assist with training coordination, employee engagement initiatives, and internal events
• Support collection and submission of required tax documentation for local and state compliance

Front Desk & Office Administration

• Serve as the primary point of contact for visitors and incoming phone calls
• Greet guests, direct visitors appropriately, and maintain visitor logs
• Receive, sort, and distribute incoming mail and packages
• Maintain a clean and organized reception and shared office spaces
• Monitor and restock office and café supplies as needed
• Assist with internal communications, meeting scheduling, and administrative coordination

Candidate Profile

• 1-3 years of experience in HR support, office administration, or related roles
• Familiarity with HRIS platforms; Paylocity experience strongly preferred
• Experience supporting onboarding processes, benefits administration, or HR compliance is a plus
• Strong organizational skills and high attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and digital filing systems
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• High level of professionalism and discretion when handling confidential information
• Comfortable interacting with employees, visitors, and internal teams in a front-facing role

If you are a detail-oriented administrative professional with HR support experience, apply to Beacon Hill Associates today.

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