Facilities Coordinator

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Job Summary:

Our client is seeking a Facilities Coordinator in Downtown Austin to support a corporate showcase space. This role is primarily focused on dishwashing and kitchen upkeep, making it an excellent opportunity for someone with a hospitality or food service background who is looking to transition into a professional corporate setting.

The day-to-day responsibilities will center around managing dishwashing, maintaining cleanliness and organization of kitchen and shared spaces, and ensuring items are consistently cleaned, stocked, and ready for use-especially in support of meetings and events. This role plays a key part in upholding the high standards of presentation expected within the space. In addition to these core duties, this individual will support the Facilities Manager and Workplace Operations team with conference room setup, event support, light facilities tasks, and general workplace coordination as needed.

The ideal candidate is reliable, detail-oriented, and takes pride in maintaining a clean, organized environment. A strong service mindset and team-first attitude are essential. This position is onsite Monday through Friday, 8:00 AM – 5:00 PM, with a one-hour lunch break. Business casual attire is required, and parking is covered.

Responsibilities:

• Maintain a polished, professional, and presentation-ready environment throughout the site, aligned with client’s brand standards.
• Support ongoing conference room resets-ensuring rooms are clean, organized, and technology-ready for meetings and events.
• Perform regular walkthroughs to ensure cleanliness, furniture alignment, and readiness of all client-facing spaces.
• Responsible for dish collection, washing, drying, and returning items to their designated locations.
• Monitor and maintain cleanliness and organization in kitchen, pantry, and break areas.
• Assist with event setups and teardowns, including furniture moves, layout adjustments, and audio-visual readiness.
• Provide support to the Events team, including greeting and assisting visitors when the Events team is occupied or escorting guests.
• Support Smart Building systems operations and reporting.
• Provide general handyman support (e.g., minor repairs, furniture adjustments, lamp changes, etc.).
• Monitor and report facility issues through the Help Desk system, following up to ensure timely resolution.
• Coordinate on-site vendor activities including maintenance, cleaning, and service providers.
• Assist the Facilities Manager with documentation, vendor management, and purchase order processing.
• Track utilities usage, supply inventory, and assist in managing facilities budgets.
• Participate in workplace initiatives, safety programs, and operational improvement efforts.

Qualifications:

• 2+ years of experience in Facilities, Workplace Operations, or Hospitality support roles preferred.
• Strong customer service orientation and professional demeanor.
• Ability to perform hands-on tasks, including light cleaning, event setup, and basic maintenance.
• Comfortable interacting with executives, visitors, and vendors.
• Excellent communication and organizational skills.
• Basic understanding of building systems (lighting, HVAC, access control) a plus.
• Proficiency with Microsoft Office Suite and service request systems (e.g., Corrigo, ServiceNow).
• Able to lift at least 50lbs (carrying dishes, moving tables, etc…)

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