Facilities Coordinator

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Schedule: Monday-Friday, 8:00am-4:30pm PST

Location: Fully Remote (PST)

Contract: May – September 2026

Overview

The Facilties Coordinator supports facilities operations across 2-4 portfolios. This role focuses on managing work orders, coordinating vendors, and ensuring smooth day‑to‑day facilities processes.

Key Responsibilities

• Review flags, answer inquiries, and create work orders

• Follow up on open work orders to ensure timely completion

• Support and monitor a small team of multi‑skilled operatives

• Build strong working relationships with client partners, landlords, managing agents, and vendors

• Assist with contractor oversight to ensure performance standards are met

• Support vendor and service procurement as needed

• Manage purchase orders and assist with financial processes, including accruals and finance trackers

• Conduct site inspections, audits, and safety procedures

• Support property risk management and operational best practices

• Maintain facilities in clean, functional condition

• Assist with disaster recovery and business continuity procedures

• Contribute to management reports and ongoing projects

• Meet established KPIs and SLAs

Skills & Qualifications

• Ability to work independently and collaboratively

• Strong communication skills

• Organized, adaptable, and able to work under pressure

• Proficient in Microsoft Word, Excel, and Outlook

• High school diploma or GED

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