Administrative Assistant/Office Manager
About the Role
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Temporary Office Manager / Administrative Assistant (4‑5 Month Contract)
Location: Santa Monica, CA 90401
Schedule: Monday-Friday, 8am-5pm PT
Start Date: Ideally ASAP
Duration: Through end of November
Comp: $36/hour
Our client is a global investment firm specializing in private equity and flexible capital solutions for business owners and portfolio company employees. The firm operates in a fast‑paced, polished, and highly collaborative environment.
They are seeking a Temporary Office Manager / Administrative Assistant to support the Santa Monica office during a maternity leave. This is a key role supporting a 20‑person office, including close partnership with 11 team members and occasional support for senior leadership.
Responsibilities
- Serve as the primary front‑desk presence and first point of contact for employees, guests, and vendors
- Manage daily office operations including restocking supplies and coordinating facilities requests
- Provide administrative support including scheduling, travel coordination (including group bookings), and expense processing
- Handle expense reports for one Partner and assist with approximately 14 total expense submissions
- Maintain a polished, organized, and professional office environment
- Support onboarding logistics and general administrative needs across the team
- Respond quickly to internal requests (typically within 30 minutes) and ensure timely follow‑through
- Assist with ad hoc administrative tasks and jump in wherever needed
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.