Legal Secretary
About the Role
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A global law firm is seeking a Legal Secretary for their office located in New York (Midtown). The firm offers competitive pay, benefits and a hybrid schedule.
Responsibilities include:
- Maintain archive on File site (including docket, correspondence, and subfolders for pleadings and discovery)
- Prepare and file legal documents, including state and federal court filings
- Arrange transport of exhibits and other materials for hearings and trial per the request of the attorney or paralegal
- Process Invoices, check requests, and other attorney requests for reimbursement
- Travel support and other logistical arrangements for attorneys
- Assist attorneys with administrative tasks such as travel time entry, billing requests, proofread, sort and provide mails to attorneys
- Contact and schedule court reporters and videographers
- Maintain archive on File site (including docket, correspondence, and subfolders for pleadings and discovery)
- File, organize, scan, copy and fax legal documents in a timely manner
- Assist with printing requests
Requirements:
- At least 3 years of experience as a legal secretary
- Bachelor’s degree preferred
- Proficiency with Microsoft Office programs
- Able to effectively prioritize and meet deadlines
- Able to work as a team with attorneys and other colleagues
- Demonstrate a courteous and professional demeanor
- Superior written and oral communication skills
Hours, overtime, and schedule:
– Regular hours: 9:30 a.m. to 5:30 p.m.
– Overtime: available but optional (not mandatory).
– Work arrangement: hybrid after a 90-day probationary period – three days in the office and two days remote.
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