Administrative Assistant/Office Manager

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Our client, a leading document and workflow software provider located in Liberty Hill, TX, is seeking an Administrative Assistant to support daily office operations while assisting the President, Sales, and Support teams with scheduling, document management, communication, and administrative tasks. This role involves calendar management, customer interaction, document handling, and light bookkeeping support. The work environment is professional, fast-paced, and team-oriented, with on-site work in Liberty Hill, Texas. This is a full time contract to hire position, with the contract length being around 3 months. The hours are 8-5, and it is fully onsite.

Job Responsibilities

• Manage Outlook calendars, schedule meetings, and coordinate conference room logistics

• Support on-site and virtual meetings

• Coordinate travel arrangements, itineraries, reservations, and expense documentation

• Answer and route incoming calls and respond to routine inquiries professionally

• Receive, open, distribute, scan, and index mail and documents into the document management system

• Maintain electronic and physical filing systems and retrieve records accurately

• Prepare correspondence and basic documents with attention to formatting and detail

• Greet visitors and prepare office or conference rooms for meetings

• Maintain office supply inventory and coordinate orders and deliveries

• Provide light bookkeeping support including A/P, A/R, transactions, and reconciliation activities

Qualifications

• High school diploma or equivalent required

• 1+ year of administrative, office support, or customer service experience preferred

• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams)

• Strong written and verbal communication skills with professional phone etiquette

• Highly organized with strong attention to detail

• Ability to prioritize, multitask, and meet deadlines in a fast-paced environment

• Demonstrated reliability, punctuality, and ability to work independently or on a team

• Ability to maintain confidentiality and handle sensitive information

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