Legal Assistant

A full-service law firm serving clients locally, nationally, and internationally, is seeking a Legal Assistant for its Litigation Practice Group in the Tallahassee office.

Essential Functions

Experience working in a mid- to large-sized firm and collaborating with various departments across the firm to handle multiple responsibilities, including case openings, conflict checks, billing, records, and more.

Must have strong knowledge of Federal and State court rules of procedure, including understanding the requirements to calculate deadlines.

Schedule hearings and appointments in coordination with the attorneys.

Effective oral and written communication skills are essential for drafting and proofreading correspondence, pleadings, and other legal documents.

Experience tracking firm, attorney, and client expenses and using application software to process reimbursements and payments.

Knowledge and ability to participate in client billing, including assisting attorneys in entering narratives, tracking billable tasks, making edits, and delivering bills to clients in both electronic and paper formats.

Managing electronic and paper case files.

Handle incoming and outgoing mail and other correspondence-answer, screen, direct, and place telephone calls and emails.

Physical attendance and punctuality at the workplace.

Other duties may be assigned as needed.

Must have at least five years of law firm experience as a defense litigation legal assistant with Federal and State court experience.

Experience working with multiple attorneys is required.

Ability to work efficiently and effectively under pressure and time constraints.

Ability to effectively balance multiple assignments and workflow from various attorneys.

Ability to multitask and handle multiple responsibilities and high volume is crucial.

Strong attention to detail, initiative, and follow-through required.

Effective oral and written communication skills, including the ability to clearly express thoughts to others and exchange information.

Working knowledge of Microsoft Office, including extensive knowledge of Outlook, Word, Excel, and experience working with law firm case management and billing software required.

Knowledge of iManage, SmartTime, and Aderant