Administrative Assistant

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Our client is looking for an Administrative Assistant to provide high‑level administrative support to three senior professionals within a professional services organization. This is a temp‑to‑perm role created to backfill a departing assistant and help elevate operational excellence within the San Francisco office.

You’ll work closely with a collaborative group of leaders and an established administrative cohort across the Americas region. You’ll also partner with a peer mentor who supports coordination between leadership, HR, and the broader admin team.

Key Responsibilities

• Calendar Management – Manage fast‑moving, frequently shifting calendars for three busy leaders; anticipate conflicts and proactively resolve scheduling issues.

• Travel Coordination – Arrange domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.

• Expense Management – Prepare, submit, and track expense reports with accuracy and timeliness.

• CRM Support – Work within CRM systems (Salesforce or Dynamics 365 experience is a plus) to maintain contacts, support pipeline tracking, and assist with business development workflows.

• Team Communication – Serve as a coordination hub among leaders, peers, and the admin network.

• Ad Hoc Support – Provide additional administrative support as needed in a fast‑paced, high‑expectation environment.

What Success Looks Like

• You stay ahead of the curve, anticipating needs before they surface.

• You manage dynamic, high‑velocity calendars with precision.

• You communicate clearly and consistently with multiple stakeholders.

• You thrive in a professional services environment-consulting, finance, legal, or similar.

• You bring structure, clarity, and follow‑through to every task.

Qualifications

• 3-5 years of administrative experience, ideally in professional services (consulting, finance, legal, corporate-not medical).

• Proven ability to support multiple senior leaders simultaneously.

• Experience with CRM systems (Salesforce, Dynamics 365, or similar) is strongly preferred.

• Strong organizational skills with a forward‑thinking, anticipatory mindset.

• Excellent written and verbal communication skills.

• Ability to thrive in a fast‑paced, dynamic environment with shifting priorities.

• High level of professionalism, discretion, and judgment.

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