Executive Assistant

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Executive Assistant

Location: San Francisco

Compensation: $100,000-$125,000 base salary

Schedule: Onsite 2+ days, with after‑hours responsiveness as needed

A leading global advisory firm is seeking an Executive Assistant to support several senior leaders-including Partners, Managing Directors, and mid‑level team members-within its Technology practice. This role requires a highly organized, polished, and proactive professional who can manage competing priorities in a fast‑paced environment. Strong communication skills, excellent judgment, and the ability to stay composed under pressure are essential. Prior experience in financial services is helpful but not required.

Key Responsibilities

• Manage a high volume of meeting requests, including frequent last‑minute calendar adjustments
• Respond promptly to a large volume of emails and internal requests
• Coordinate domestic and international travel, including air, hotel, and ground transportation
• Prepare conference rooms for onsite client meetings, including A/V setup, guest reception, and catering
• Plan team events, client dinners, holiday gatherings, and other internal/external functions
• Support event logistics for major industry conferences, including the annual healthcare conference
• Prepare and submit monthly expense reports using the firm’s expense management system
• Provide backup coverage for other Assistants during absences
• Attend strategic meetings, take notes, and translate key insights into executive‑ready presentation materials
• Support recruiting coordination, including scheduling interviews and communicating with candidates
• Provide timely updates on assigned tasks and ensure follow‑through
• Interact professionally with clients, guests, and internal stakeholders at all levels
• Handle general administrative tasks such as answering calls, scanning documents, and maintaining contact lists
• Maintain availability and responsiveness outside core business hours when needed

Preferred Qualifications

• Minimum 5+ years of experience supporting senior leaders with a strong performance record
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• High comfort level with technology, including emerging tools and AI
• Proven ability to manage demanding calendars and complex travel
• Experience handling confidential information with discretion
• Strong attention to detail and ability to manage multiple priorities under tight deadlines
• Team‑oriented mindset with the ability to collaborate across groups
• Resourceful, organized, and proactive self‑starter with excellent problem‑solving skills
• Outstanding written and verbal communication abilities
• Ability to follow established processes and governance requirements

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