Accounting Specialist

Requirements

• 1-3+ years of accounting experience, ideally within a project-based or construction environment
• 3-5 years of working knowledge of AIA billing processes
• Familiarity with GMP and cost-plus billing structures preferred
• Strong attention to detail, accuracy, and organizational skills
• Effective communication skills (written and verbal)
• Ability to manage multiple priorities, meet deadlines, and work both independently and collaboratively

Responsibilities

• Prepare and submit monthly AIA billing packages in accordance with contract requirements
• Review project contracts to ensure accurate billing and compliance with terms
• Maintain detailed job billing records and supporting documentation
• Monitor and manage accounts receivable aging
• Process subcontractor pay applications and vendor invoices, ensuring proper documentation and approvals
• Assist with tracking job costs for both billing and expense purposes
• Address payment inquiries and resolve discrepancies
• Maintain organized AP records and documentation
• Support month-end and year-end close processes
• Assist with job cost tracking and reporting as needed