Office Administrator

Job Details

• Location: Little Canada, MN
• Schedule: Monday – Friday 8:30am-5pm
• Work Model: Full time on-site
• Pay: $26-$27 per hour (depending on experience)

Position Overview

We are seeking a professional and organized Office Administrator & Front Desk Coordinator to serve as the primary point of contact for clients, visitors, and incoming communications. This individual will play a vital role in maintaining an efficient and welcoming office environment while providing administrative support to leadership and staff.

The ideal candidate is highly organized, customer-focused, and thrives in a busy office setting where multitasking and attention to detail are essential. This opportunity is based fully onsite in Little Canada, MN, and offers the chance to work within a collaborative, team-oriented environment while supporting individuals through important life planning and legal matters.

Key Responsibilities

• Serve as the first point of contact by welcoming guests and creating a positive visitor experience.
• Manage a multi-line phone system, directing calls and taking messages as needed.
• Respond to email inquiries and online communications in a timely and professional manner.
• Coordinate appointments and maintain calendars for team members.
• Provide clients with accurate information regarding services and general inquiries.
• Maintain and update client records and information within company systems.
• Support daily administrative functions, including data entry, document preparation, and filing.
• Coordinate office supply inventory and place orders as needed.
• Arrange catering and meal orders for meetings and team events.
• Assist executive leadership with travel planning and logistics.
• Collaborate with internal departments to ensure smooth day-to-day operations.
• Handle sensitive and confidential information with professionalism and discretion.

Qualifications

• Previous experience in reception, administrative support, customer service, or a similar office-based role.
• High school diploma or equivalent required.
• Strong verbal and written communication skills.
• Exceptional organizational abilities with the capacity to manage multiple priorities effectively.
• Comfortable working independently while maintaining a high level of productivity.
• Proficiency with office technology, including phone systems, email platforms, calendar management tools, and Microsoft Office applications.
• Experience working with CRM, client management, or customer service software preferred.
• Familiarity with virtual communication tools and conference platforms is a plus.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.

Ideal Traits

• Professional and welcoming demeanor
• Strong customer service mindset
• Detail-oriented and dependable
• Self-motivated with excellent follow-through
• Ability to adapt in a fast-paced, ever-changing environment
• Team player who enjoys supporting others and contributing to office success