Office Coordinator

Position Summary

Beacon Hill is seeking an Office Coordinator to provide front-office support, assist real estate agents with daily operational needs, and help maintain an organized, professional office environment. This role is ideal for someone who enjoys being the go-to resource for office administration, agent support, and day-to-day problem solving.

The ideal candidate is friendly, proactive, highly organized, and comfortable balancing front desk responsibilities, office coordination, and transaction-related administrative support in a fast-paced real estate environment.

Position Details

Job Type: Full-time, Contract
Pay Rate: $20 per hour
Schedule: Monday-Friday | 9:00 AM-5:00 PM
Work Arrangement: Onsite
Assignment Length: Approximately 1 month
Start Date: After interview

Key Responsibilities

Front Office & Administrative Support

• Provide front desk coverage, greet visitors, and answer incoming calls
• Assist agents and office leadership with daily administrative requests
• Manage incoming correspondence and general office communications
• Support office operations to ensure a professional and welcoming environment

Real Estate Transaction Support

• Assist with pending contracts and transaction-related documentation
• Help ensure paperwork is complete and properly routed
• Support agents with administrative needs throughout the transaction process
• Coordinate with accounting and internal teams as needed

Office Organization & Operations

• Organize and maintain office supply closets, shared workspaces, and administrative areas
• Help restore and maintain organization following recent office renovations
• Monitor office inventory and coordinate supply replenishment
• Ensure common areas remain organized and functional

Agent & Team Support

• Act as a resource for agents requiring administrative assistance
• Support meeting coordination and office projects as needed
• Assist with changing priorities and day-to-day operational needs
• Provide responsive, high-touch customer service to internal stakeholders

Systems & Tools

• Microsoft Office (Outlook, Word, Excel)
• MLS / FMLS platforms
• Real estate transaction and document management systems

Qualifications

• Previous administrative, office management, receptionist, or real estate support experience preferred
• Strong organizational and multitasking abilities
• Excellent customer service and communication skills
• Ability to work independently and manage shifting priorities
• Professional, friendly, and proactive approach
• Comfortable supporting a fast-paced office environment
• Real estate industry experience is a plus but not required

What This Role Offers

• Opportunity to support a well-established real estate office
• Professional yet team-oriented environment
• Variety of responsibilities across administration, office operations, and agent support
• Immediate impact role with hands-on involvement in daily business operations
• Stable weekday schedule with no travel required

If you enjoy supporting professionals, keeping an office running smoothly, and being the person others rely on to stay organized, apply today.