Office Manager

We are seeking a highly organized, professional, and proactive Office Manager to oversee the daily operations of a growing organization in Lisle, Illinois. This role is responsible for ensuring the office runs efficiently while providing administrative support to leadership and staff, maintaining a professional client experience, and managing office operations. The ideal candidate will have prior experience in a professional services environment, strong leadership skills, and the ability to manage competing priorities with discretion and attention to detail.

Key Responsibilities:

• Oversee the day-to-day operations of the office, ensuring a professional, organized, and efficient work environment.

• Serve as the primary point of contact for office operations, vendors, service providers, and building management.

• Welcome clients and visitors, ensuring a positive and professional experience.

• Manage incoming calls, correspondence, and general office communications.

• Coordinate conference room scheduling, meeting logistics, and client hospitality.

• Order catering and coordinate company meetings, events, and employee functions.

• Oversee office supply inventory, purchasing, and vendor relationships.

• Manage incoming and outgoing mail, deliveries, and courier services.

• Coordinate office maintenance, equipment repairs, and facility-related needs.

• Provide administrative and operational support to leadership and staff as needed.

• Support onboarding and offboarding activities, including workspace setup and technology coordination.

• Process invoices, track office expenses, and assist with budget administration.

• Maintain and organize office records, files, and document retention procedures.

• Coordinate with IT and technology vendors to ensure office systems and equipment function properly.

• Implement and maintain office policies, procedures, and operational best practices.

• Handle confidential and sensitive information with professionalism and discretion.

Qualifications:

• Associate degree preferred; High School Diploma or equivalent required.

• 5+ years of office management, operations, administrative management, or related experience required.

• Experience managing office operations within a professional services environment preferred.

• Strong leadership, organizational, and problem-solving abilities.

• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

• Experience with document management systems is preferred.

• Ability to manage multiple priorities and deadlines in a fast-paced environment.

• Professional demeanor with strong interpersonal and customer service skills.

• High attention to detail and strong commitment to confidentiality.

• Ability to work independently while collaborating effectively with leadership, staff, vendors, and external partners.