Legal Operations Coordinator
About the Role
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Beacon Hill Legal is partnering with a prestigious international law firm seeking a Legal Operations Coordinator for its Charlotte office. This highly visible role supports attorneys, staff, clients, and visitors while helping manage the daily operations of a collaborative and professional office environment. This is a direct hire, full-time opportunity requiring onsite attendance Monday through Friday from 8:30 a.m. to 5:00 p.m.
Core Responsibilities
- Serve as the primary point of contact for clients, visitors, attorneys, and staff, ensuring a welcoming and professional office experience
- Coordinate conference rooms, meetings, client visits, catering, and office events
- Provide administrative support for firmwide initiatives, office projects, records management, human resources, and technology-related needs
- Assist with document production, scanning, copying, binding, and distribution of legal and business materials
- Manage incoming and outgoing mail, courier services, overnight deliveries, and package tracking
- Coordinate office supplies, inventory, vendor relationships, and facility-related requests
- Support office logistics, attorney visits, workspace reservations, security access, and visitor accommodations
- Help maintain a polished, organized, and efficient office environment while ensuring exceptional internal and external client service
- Assist with office communications, digital signage, and special projects as needed
Qualifications
- 3+ years of experience in a law firm or legal department as a Legal Assistant, Legal Administrative Assistant, or Legal Secretary
- Strong customer service, communication, and interpersonal skills with exceptional attention to detail, the ability to interact professionally with attorneys, clients, and staff at all levels, and the organizational skills needed to manage multiple priorities effectively
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
This is a great opportunity for someone who values a collaborative, small-office atmosphere while enjoying the resources, support, and benefits of a leading international law firm.
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.