Administrative Assistant

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Administrative Assistant (Contract-to-Hire)
Location: Hybrid, Minneapolis/St. Paul Metro Area (Onsite 3 days per week)
Schedule: Full-Time, Monday-Friday
Pay: Competitive hourly rate during contract period | Conversion salary range: $29-$33/hour equivalent

Beacon Hill is partnering with a growing organization to identify an Administrative Assistant who will serve as a key partner to executive leadership within a technology-focused environment. This individual will provide high-level administrative support to a senior executive and additional department leaders, helping drive organization, communication, and operational efficiency across the team.

This is an excellent opportunity for an experienced administrative professional who thrives in a fast-paced setting, takes initiative, anticipates needs, and enjoys being a trusted right-hand resource for leadership.

Key Responsibilities

• Manage complex calendars for executive leaders, including scheduling meetings, resolving conflicts, and prioritizing business-critical activities.
• Coordinate meetings, events, offsites, team activities, and department initiatives.
• Monitor and help manage executive communications, flagging urgent items and tracking follow-up actions.
• Prepare leaders for upcoming meetings by organizing agendas, materials, and pre-work.
• Take meeting notes and distribute action items as needed.
• Draft, edit, and format correspondence, presentations, reports, and other business documents.
• Conduct research, gather information, and compile materials to support decision-making and planning.
• Serve as a key point of contact for internal and external stakeholders.
• Anticipate administrative needs and proactively identify solutions to improve efficiency and organization.
• Support special projects and employee engagement initiatives, including department events and recognition programs.

Qualifications

• Minimum of 3 years of administrative assistant experience, preferably supporting executives or senior leadership.
• Demonstrated ability to work independently and proactively with minimal supervision.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Experience handling sensitive and confidential information with professionalism and discretion.
• Proven ability to anticipate needs, take ownership of tasks, and follow through to completion.
• Strong attention to detail and problem-solving abilities.
• Proficiency with Microsoft Office Suite and common collaboration tools.
• Comfortable working in a hybrid environment with onsite attendance required at least three days per week.

Preferred Qualifications

• Experience supporting multiple leaders in a corporate or technology-focused environment.
• Experience coordinating department events, employee engagement activities, or large team meetings.

Why Consider This Opportunity?

• Contract-to-hire position with long-term potential.
• High visibility role supporting executive leadership.
• Opportunity to make a significant impact on team effectiveness and operations.
• Collaborative and professional work environment.
• Exposure to strategic initiatives and senior-level decision-making.

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