Project Administrative Coordinator

Administrative Assistant / Project Coordinator (Contract)
Location: Plymouth, MN (100% Onsite)
Duration: 5-Month Contract

About the Opportunity

Our client is seeking an experienced Administrative Assistant / Project Coordinator to provide high-level administrative and project support for managers and directors during a five-month contract assignment. This role is ideal for a polished professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes initiative to improve processes and efficiencies.

This is a temporary contract position with no opportunity for permanent conversion.

Key Responsibilities

• Manage complex calendars, meeting schedules, and travel arrangements
• Coordinate onsite and virtual meetings, team events, and departmental activities
• Prepare presentations, correspondence, reports, and other business documents
• Process expense reports and assist with budget tracking activities
• Support onboarding activities and office setup for new employees
• Maintain confidentiality while handling sensitive business information
• Serve as a primary point of contact for scheduling and administrative support
• Assist with planning and coordinating employee engagement events, including team meetings, town halls, and larger company gatherings
• Support project coordination efforts, timelines, and department initiatives
• Identify opportunities to improve existing processes and administrative workflows

Qualifications

• Proven experience in an Administrative Assistant, Executive Assistant, Project Coordinator, Office Coordinator, or similar role
• Exceptional organizational and project management skills
• Strong written and verbal communication abilities
• Excellent customer service and interpersonal skills
• Ability to manage multiple priorities, meet deadlines, and adapt to changing needs
• Experience supporting managers, directors, or senior leadership teams
• Strong attention to detail and problem-solving skills
• Ability to work independently with minimal supervision

Preferred Experience

• Calendar management and scheduling for multiple stakeholders
• Project coordination and timeline management
• Event planning and execution, including larger employee events and team meetings
• Internal communications support
• Employee onboarding and office support functions
• Travel and expense management

Technical Skills

• Microsoft Outlook, including advanced calendar management
• Microsoft PowerPoint for presentation creation and formatting
• Microsoft Excel for tracking, reporting, and basic analysis
• Microsoft Word and other Microsoft Office applications
• Experience with travel and expense management systems is a plus