Office Administrator (Full Time Onsite: Maple Grove, MN)

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Office Administrator

Location: Maple Grove, MN
Schedule: Full-Time | 100% Onsite
Compensation: $26-$28 per hour, depending on experience

About the Opportunity

Beacon Hill’s client is seeking a professional, organized, and customer-focused Office Administrator to serve as the face of the organization and create a welcoming experience for employees, customers, vendors, candidates, and visitors. This individual will play a key role in maintaining a polished and efficient office environment while providing administrative support across multiple departments.

This is an excellent opportunity for someone who enjoys variety in their day, thrives in a fast-paced setting, and takes pride in delivering exceptional customer service while keeping operations running smoothly.

Key Responsibilities

• Serve as the primary point of contact for visitors, customers, vendors, candidates, and employees, delivering professional and welcoming experience for everyone entering the office.
• Manage front desk operations, including visitor check-in procedures, host communications, incoming calls, mail services, package distribution, and courier coordination.
• Maintain a clean, organized, and fully stocked workplace by overseeing office supplies, kitchens, break rooms, meeting spaces, coffee stations, and common areas.
• Coordinate conference room setup, catering, refreshments, technology needs, and food orders for meetings, employee events, and team gatherings.
• Partners with external vendors and service providers to support building maintenance, cleaning services, office equipment repairs, wellness programs, and workplace amenities.
• Provide administrative support across multiple departments, including scheduling interviews, assisting with onboarding activities, preparing business documents, maintaining records, performing data entry, and supporting recruiting logistics.
• Arrange travel accommodations, itineraries, expense reporting, and meeting logistics while assisting with presentations, reports, and other business materials.
• Prepare workstations, equipment, badges, and onboarding materials for new hires while maintaining inventories of employee supplies, branded merchandise, recognition items, and welcome kits.
• Support employee engagement initiatives, company events, and culture-building activities throughout the organization.
• Monitor inventory levels, proactively replenish office and employee supplies, maintain positive vendor relationships, and provide backup administrative support during peak business periods or employee absences.

Qualifications Required

• High School Diploma or equivalent.
• 2+ years of experience in office administration, reception, executive support, customer service, or a related administrative role.
• Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Exceptional customer service skills with the ability to manage multiple priorities simultaneously.
• Strong organizational, communication, and interpersonal skills.
• Ability to thrive in a fast-paced environment and adapt to changing priorities.

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