Administrative Coordinator

Location: Sauk Centre, MN
Schedule: Full-Time, Onsite
Pay: $25-$30 per hour, depending on previous experience
Contract Length: 3-Month Contract with potential to extend based on work volume

Beacon Hills client is seeking a highly organized and people-focused Administrative Coordinator to support a growing organization during an exciting period of expansion. This role is ideal for someone who enjoys creating a positive employee experience, coordinating events and recognition programs, and providing administrative support within a fast-paced environment.

As part of the HR team, you’ll play a key role in supporting employee engagement initiatives, onboarding activities, employee communications, and day-to-day administrative operations that help keep the organization running smoothly.

Responsibilities

• Assist with revitalizing and coordinating the company mentor program
• Coordinate employee recognition programs, birthday celebrations, and special events
• Track and manage employee gift cards and employee appreciation initiatives
• Help organize monthly employee breakfasts, including shopping, setup, serving, and cleanup
• Maintain employee records and documentation in both electronic and paper formats
• Update employee communication boards and digital displays
• Coordinate candidate interviews and scheduling activities
• Prepare onboarding materials and new hire packets
• Assist with benefits and insurance enrollment paperwork
• Organize first-day employee activities, including ordering lunches for new hires
• Maintain confidential employee and company files
• Schedule hearing tests with mobile testing providers
• Process expense reports and administrative documentation
• Support special projects and company-wide initiatives
• Coordinate meetings, events, and employee communications
• Provide exceptional customer service to employees across all levels of the organization
• Assist with a variety of operational and administrative tasks as needed

Qualifications

• Previous administrative support, HR coordination, office support, or customer service experience
• Strong organizational skills with the ability to manage multiple priorities
• Excellent communication and interpersonal skills
• Comfortable working with confidential information
• Proficiency with Microsoft Office applications
• Ability to work independently while supporting a collaborative team environment
• Positive attitude with a willingness to jump in and help wherever needed