Administrative Asst/Exec. Asst

Position Summary

Beacon Hill is seeking a Bilingual Administrative Assistant to support daily office operations at a professional corporate office in Orlando. This role serves as a key point of contact for visitors, vendors, and internal teams while providing administrative support, records management, work order processing, and general office coordination. The ideal candidate is highly organized, customer-focused, and fluent in Spanish, with Portuguese language skills preferred.

Position Details

• Job Type: Contract
• Pay Rate: $20.00-$23.00/hour
• Schedule: Monday-Friday, 8:00 AM-5:00 PM (30-minute lunch)
• Work Arrangement: Fully Onsite
• Language Requirement: Spanish Required; Portuguese Preferred

Key Responsibilities

• Answer incoming phone calls and direct inquiries appropriately
• Respond to emails and provide administrative support to internal and external stakeholders
• Enter, track, and maintain work orders and related records
• Prepare reports, memos, letters, invoices, and other business documents
• Maintain electronic and physical filing systems
• Open, sort, distribute, and respond to correspondence
• Order office supplies and support day-to-day office operations
• Assist with records management and document retention
• Perform basic bookkeeping and administrative tasks
• Support multiple projects while meeting deadlines and service expectations
• Provide professional customer service to visitors, vendors, and employees
• Maintain confidentiality of sensitive information

Systems & Tools

• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Word
• Google Workspace
• Famis 360

Qualifications

• Fluent Spanish language skills required
• Portuguese language skills preferred
• High school diploma or GED required
• 2-4 years of administrative, office support, receptionist, or customer service experience
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy
• Proficiency with Microsoft Office applications
• Experience with data entry, records management, and general office administration
• Ability to work independently and manage multiple priorities
• Professional demeanor with strong customer service skills
• Ability to learn new systems and processes quickly