Event & Program Coordinator

Event & Program Coordinator (Contract)

Schedule: Approximately 37-40 hours per week
Duration: Immediate through October, strong potential for extension

Position Overview

We are seeking a detail-oriented and organized professional to support community-based programs and events. This role combines event coordination, administrative support, volunteer communication, and general operations. The ideal candidate thrives in a fast-paced environment, enjoys working with people, and is comfortable balancing both office and event-related responsibilities.

Key Responsibilities

• Assist with event logistics, including inventory management, preparing materials, packing and transporting supplies, and supporting event setup and breakdown
• Communicate with volunteers, participants, and community partners to provide information and ensure a positive experience
• Create and distribute communications as directed by leadership
• Maintain spreadsheets, documents, and other administrative records
• Support social media activity using existing brand guidelines and templates
• Provide general administrative and operational support for ongoing programs and events

Qualifications

• Strong organizational and communication skills
• Proficiency with Microsoft Office, including Excel and Word
• Ability to manage multiple priorities and meet deadlines
• Comfortable making outbound calls and corresponding with a variety of stakeholders
• Experience supporting events, programs, or community initiatives is preferred
• Must be able to lift and transport materials up to 25 pounds and assist with event setup and breakdown

Schedule & Travel

• Approximately 37.5 hours per week
• Schedule may vary based on event timelines and business needs
• Occasional local travel required to support onsite events