Practice Assistant

Job Responsibilities:

• Provide comprehensive administrative support to multiple attorneys and professionals, serving as a reliable point of contact for day-to-day scheduling, coordination, and administrative needs.
• Manage multiple busy and frequently changing calendars, including scheduling internal and external meetings, coordinating participants, resolving conflicts, and adjusting priorities as needs change.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and changes that may arise before or during travel.
• Prepare, review, and submit expense reports and reimbursement requests, ensuring receipts and supporting documentation are organized and submitted accurately.
• Assist professionals with daily administrative workflows, including meeting preparation, document organization, correspondence, scheduling, and general business support.
• Coordinate meetings, conferences, client functions, and internal events, including logistics, meeting materials, conference rooms, technology needs, and attendee communication.
• Serve as a liaison between supported professionals and internal departments, helping facilitate requests and ensuring administrative needs are addressed efficiently.
• Proactively monitor schedules, deadlines, and upcoming priorities to help supported professionals stay organized and prepared.

Qualifications:

• 3+ years of administrative, executive assistant, practice assistant, or similar professional support experience preferred.
• Experience supporting multiple executives, leaders, managers, or busy professionals simultaneously is highly preferred.
• Candidates from corporate, professional services, financial services, consulting, healthcare, technology, real estate, or other professional office environments are encouraged to apply. Prior law firm experience is not required.
• Strong experience with calendar management, scheduling, meeting coordination, travel arrangements, and expense reporting.
• Ability to manage multiple personalities, work styles, schedules, and competing requests while remaining organized and professional.
• Strong proficiency with Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.
• Excellent organizational skills with strong attention to detail and follow-through.
• Ability to independently prioritize assignments and recognize when something requires immediate attention.