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Executive Assistant / Office Manager

Location: Hybrid | 3 Days Onsite
Compensation: $70,000 – $85,000 annually DOE
Type: Contract-to-Hire

Beacon Hill’s client, an innovative and growing medical device startup, is seeking an Executive Assistant / Office Manager to serve as a trusted right hand to the CEO while overseeing day-to-day office operations. This contract-to-hire opportunity offers the chance to join a collaborative organization during an exciting period of growth, with bonus eligibility and equity participation available upon permanent hire.

This highly visible role supports the CEO while managing office operations for a small but rapidly growing organization. The ideal candidate is a proactive, high-EQ professional who thrives in a fast-paced environment, can effectively prioritize competing demands, and enjoys taking ownership with minimal direction.

Key Responsibilities

Executive Support

• Manage complex executive calendars, scheduling, and travel arrangements.
• Serve as a liaison between leadership, employees, vendors, and external stakeholders.
• Prepare presentations, reports, correspondence, and executive-level documentation.
• Screen and prioritize communications, meeting requests, and action items.
• Attend meetings, take notes, and track follow-up activities.
• Coordinate leadership meetings, board meetings, and company events.
• Handle sensitive and confidential information with discretion.

Office Management

• Oversee daily office operations and maintain an efficient, organized workplace.
• Manage office supplies, vendors, procurement activities, and facility needs.
• Coordinate employee onboarding logistics and workspace setup.
• Track office expenses, process invoices, and assist with AP inquiries.
• Partner with building management, IT, and external service providers.
• Manage office equipment, technology resources, and security/access controls.
• Support internal communications and company-wide initiatives.

Additional Support

• Assist with special projects and strategic initiatives.
• Coordinate employee engagement activities and company events.
• Provide administrative support for recruiting and HR-related projects as needed.

Qualifications

• 5+ years of Executive Assistant, Office Manager, or related administrative experience.
• Experience supporting senior leadership in a small to mid-sized company environment.
• Advanced proficiency with Microsoft Office Suite, particularly PowerPoint, Outlook, Word, and Excel.
• Comfortable utilizing technology and AI tools to improve efficiency.
• Exceptional organizational, communication, and multitasking skills.
• High level of professionalism, discretion, and attention to detail.
• Ability to work independently, prioritize effectively, and adapt to changing needs.
• Bachelor’s degree preferred.

What We’re Looking For

• High emotional intelligence and strong professional presence.
• Someone who can think on their feet and operate autonomously.
• A confident, resourceful professional who enjoys wearing multiple hats.
• Ability to anticipate executive needs and keep priorities moving forward.
• Strong judgment, problem-solving skills, and adaptability.

Interested candidates are encouraged to apply for immediate consideration. This role is expected to start quickly to allow for a smooth transition and knowledge transfer with the current Executive Assistant.

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