Executive Assistant

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Our client, a leading global law firm located in downtown Houston, is seeking an Executive Assistant to provide dedicated administrative support to a group of partners within a fast-paced legal practice. This individual will manage complex calendars, travel arrangements, client communications, billing support, and a variety of administrative functions while serving as a trusted business partner to firm leadership. The ideal candidate will proactively anticipate needs, resolve issues before they arise, and consistently deliver a high level of service to both internal and external stakeholders. This is a collaborative, professional environment that values excellence, teamwork, discretion, and client service. This is a permanent position that is fully onsite and operates during standard business hours (8:30 am – 5:00 pm) with flexibility required.

Job Responsibilities:

• Provide dedicated executive support to assigned partners and maintain awareness of key priorities, commitments, and deadlines

• Manage complex calendars, scheduling, meeting coordination, and conference room bookings

• Coordinate domestic and international travel, including complex multi-city itineraries

• Prepare, review, and process expense reports and reimbursement requests

• Assist with time entry, billing administration, and compliance with client guidelines

• Coordinate client meetings, special events, conferences, and business development activities

• Maintain CRM data and support relationship management initiatives

• Prepare presentations, meeting materials, agendas, and client-facing documents

• Serve as a resource to administrative team members by sharing best practices and supporting process improvements

• Handle sensitive and confidential information with the highest level of professionalism and discretion

Qualifications:

• Minimum 5 years of Executive Assistant experience supporting senior leaders, partners, or attorneys

• Prior law firm or professional services experience strongly preferred

• Advanced proficiency in Microsoft Outlook, Word, PowerPoint, and Excel

• Demonstrated expertise managing high-volume calendars and scheduling priorities

• Experience coordinating complex domestic and international travel

• Exceptional organizational, project management, and multitasking abilities

• Strong written and verbal communication skills with outstanding attention to detail

• Ability to exercise sound judgment, maintain confidentiality, and work effectively in a fast-paced environment

• Proven ability to anticipate needs, solve problems proactively, and manage competing priorities

• Professional presence with the ability to interact confidently with executives, attorneys, clients, and vendors

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