Part-Time Executive Assistant
About the Role
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About the Opportunity
Our client, an innovative biotechnology company based in South San Francisco, is seeking a highly organized and responsive Executive Assistant to support members of its senior leadership team. This is an excellent opportunity for someone who enjoys working closely with executives, managing high-priority tasks, and serving as a trusted resource in a fast-paced environment.
The Executive Assistant will provide support to several senior leaders, including the CEO, Chief Medical Officer, and VP of Innovation & Business Development. While the overall volume of work is manageable, the role requires exceptional responsiveness, professionalism, and attention to detail when handling executive requests and communications.
Responsibilities
- Manage complex calendars and coordinate meetings across multiple executives
- Schedule recurring and ad hoc meetings with investors, advisors, and other key stakeholders
- Coordinate Zoom meetings and ensure all meeting logistics are in place
- Process and track executive expenses and business travel-related documentation
- Serve as a reliable point of contact for executive support needs
- Communicate professionally with investors, board members, advisory groups, and external partners
- Monitor priorities and ensure requests are handled accurately and in a timely manner
- Assist with additional administrative projects as needed
Qualifications
- Prior experience supporting senior executives, ideally at the VP, C-suite, or founder level
- Strong proficiency with Microsoft Outlook, including complex calendar management
- Comfortable using Zoom and other business technology platforms
- Excellent written and verbal communication skills
- Strong organizational skills and attention to detail
- Ability to work independently and manage competing priorities
- Highly responsive with a strong sense of urgency and follow-through
- Professional presence and the ability to interact confidently with senior stakeholders
Work Environment
- Hybrid opportunity based in South San Francisco
- Leadership team values in-person collaboration while offering schedule flexibility
- Parking available onsite
- Opportunity to work closely with executives and gain visibility into company operations and strategic initiatives
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
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