ICR Lease Administrator

Position Summary

Beacon Hill is seeking a Lease Administrator to support a high-volume commercial real estate portfolio. This role is responsible for maintaining lease records, managing critical lease obligations, interpreting lease provisions, and ensuring lease compliance across a large multi-site portfolio.

Position Details

• Job Type: Contract
• Pay Rate: $26-$28/Hr
• Schedule: Monday-Friday, 40 Hours per Week
• Work Arrangement: Onsite

Key Responsibilities

• Maintain and administer commercial lease records and documentation across a large portfolio
• Track lease renewals, expiration dates, options, and critical notification requirements
• Review and process lease-related documents, including amendments, assignments, subleases, and other agreements
• Perform lease abstraction and maintain accurate lease data within lease administration systems
• Interpret lease provisions and provide guidance to internal business partners
• Process and validate monthly lease payments and related financial obligations
• Support financial reporting related to lease obligations, liabilities, and operating expenses
• Coordinate with landlords, lenders, attorneys, and internal stakeholders regarding lease matters
• Research and resolve lease, rent, tax, and property-related questions
• Maintain accurate landlord records, payment information, and property ownership updates
• Support insurance certificate tracking and compliance activities
• Perform data audits, reporting, and system updates to ensure portfolio accuracy
• Assist with special projects involving portfolio management, lease compliance, and process improvements

Systems & Tools

• CoStar
• Microsoft Excel
• Microsoft Office Suite
• Microsoft Word
• Microsoft Teams

Qualifications

• 1-4 years of experience in lease administration, commercial real estate, property administration
• Commercial lease abstraction experience required
• Understanding of lease financial requirements and lease accounting concepts required
• Experience reviewing and interpreting commercial lease documents
• Knowledge of lease renewals, options, critical dates, and compliance requirements
• Experience maintaining lease databases and supporting reporting functions
• Proficiency with Microsoft Office and Excel
• Experience with CoStar or similar lease management systems preferred
• Strong organizational, analytical, and administrative skills
• Ability to manage confidential information with professionalism and discretion
• Excellent written and verbal communication skills
• Self-motivated with strong attention to detail and follow-through
• Comfortable managing multiple priorities and shifting workloads
• Bachelor’s degree preferred