Administrative Coordinator

Position Summary

Beacon Hill is seeking an experienced Administrative Coordinator to provide high-level administrative, operational, and procedural support for board and committee activities.

Position Details

• Job Type: Contract
• Pay Rate: $25.00-$29.33/hour
• Schedule: Monday-Friday
• Work Arrangement: Hybrid

Key Responsibilities

• Provide high-level administrative support with minimal direction.
• Coordinate board, council, and committee meetings, including notices, agendas, attendance, meeting materials, notes, minutes, and follow-up actions.
• Respond accurately and promptly to requests for information, documentation, and materials.
• Serve as an administrative resource regarding board procedures and operational processes.
• Maintain and distribute electronic rosters and organizational materials.
• Support committee appointment processes and maintain accurate records and updates.
• Assist committees and volunteers with planning sessions and orientations.
• Coordinate council and committee election processes.
• Process and track transportation reimbursement requests and consolidate corporate card expenses.
• Maintain organized records and ensure timely completion of administrative follow-up.

Systems & Tools

• Microsoft Office Suite
• Electronic records, rosters, and administrative documentation

Qualifications

• High school diploma required; college education preferred.
• 5+ years of experience in a high-level professional administrative environment preferred.
• Strong proficiency in Microsoft Office Suite.
• Demonstrated ability to work independently and manage detailed assignments.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to accuracy.
• Experience coordinating meetings, agendas, minutes, documentation, and follow-up activities.
• Professional association experience preferred.
• Familiarity with parliamentary procedure is a plus.