Field Operations Coordinator

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Field Operations Coordinator

Our client is seeking a highly organized and detail-oriented Field Operations Coordinator to support our day-to-day field operations. This position plays an important role in keeping equipment, fleet, contracts, billing documentation, and administrative processes organized and moving efficiently. The ideal candidate thrives in a fast-paced environment, enjoys coordinating across multiple priorities, and can communicate effectively with field personnel, customers, vendors, and corporate teams.

Key Responsibilities:

1. Inventory Management: Oversee equipment inventory, track asset locations, and ensure inventory counts are accurate.
2. Timesheet Verification: Review field employee timesheets to ensure hours are coded to the correct tasks, jobs, and locations.
3. Bid-Walk Documentation: Follow up on bid walks and ensure all supporting documentation is completed and maintained.
4. Rental Contract Management: Maintain current rental agreements and track contract status, terms, and expiration dates.
5. Field Billing: Ensure field billing documentation is accurate, complete, and submitted to the Corporate Office in a timely manner.
6. Contract Administration: Support all aspects of contract management, including documentation, tracking, compliance, and renewals.
7. Equipment Logistics: Coordinate equipment transfers and movement between job sites and locations.
8. Equipment Maintenance & Repairs: Order parts, request service, identify equipment requiring repairs, and coordinate with customers and service providers to ensure timely resolution.
9. Vehicle Registration: Maintain accurate and up-to-date vehicle registration records.
10. Fleet Recall Management: Track vehicle recalls and coordinate the necessary service, appointments, and repairs.

Ideal Candidate Profile:

• Strong organizational, administrative, and coordination skills.
• Experience supporting field operations, construction, fleet management, equipment rentals, or industrial services.
• Familiarity with inventory tracking, timesheets, job costing, billing, and contract documentation.
• Experience coordinating equipment maintenance, repairs, logistics, and vendor/customer communications.
• Strong attention to detail and the ability to manage multiple priorities.
• Proficiency in Microsoft Excel and related business or equipment management systems.
• Ability to communicate effectively with field personnel, customers, vendors, and corporate teams.

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