Administrative Specialist

Job Title: Administrative Specialist

Client: Non-profit organization

Schedule: 40 hours/week

Location: Littleton, CO – hybrid onsite two days per week

Work Arrangement: 6-month contract-to-hire

Position Overview: A growing professional organization is seeking a dependable Administrative & Project Coordinator to support day-to-day operations and projects across multiple departments. This role is ideal for someone who is highly organized, enjoys coordinating moving pieces, and can independently manage priorities while providing excellent internal and external customer service.

Key Responsibilities:

• Coordinate administrative and operational projects across multiple departments from initiation through completion.
• Track deadlines, deliverables, follow-ups, and other project details to ensure work stays on schedule.
• Support invoicing, payment tracking, data entry, and other transactional processes.
• Maintain accurate records, databases, spreadsheets, and internal documentation.
• Coordinate meetings, calendars, materials, and follow-up items.
• Communicate with internal teams, customers, vendors, and other external contacts to provide updates and resolve questions.
• Assist with event preparation, scheduling, logistics, and other special projects.
• Support general office operations and help identify opportunities to improve internal processes.
• Balance recurring responsibilities with changing priorities and project-based work.

Qualifications:

• 4+ years of administrative, project coordination, operations, office, or customer service experience.
• Previous project coordination or project management experience strongly preferred.
• Strong Microsoft Office skills, particularly Outlook, Excel, Word, and Teams.
• Experience with project or task management systems is preferred.
• Comfortable working with invoices, payments, spreadsheets, and detailed records.
• Strong organizational skills and ability to manage multiple deadlines and priorities.
• Excellent written and verbal communication skills with a professional, service-oriented approach.
• Ability to work independently, take ownership of responsibilities, and follow projects through completion.
• Strong attention to detail, adaptability, and willingness to learn new systems and processes.
• Stable work history with demonstrated tenure in previous positions preferred.