AP Clerk (Non-Profit)

Position Overview

Our client, a mission-driven non-profit organization, is seeking a detail-oriented Accounts Payable Clerk to support day-to-day accounting operations. This role will be responsible for processing invoices, maintaining vendor records, reconciling accounts, and assisting with various accounting and administrative functions.

Key Responsibilities

• Process vendor invoices, check requests, and employee reimbursements
• Verify approvals, supporting documentation, and coding accuracy
• Match invoices to purchase orders and receiving documents
• Resolve invoice discrepancies with vendors and internal departments
• Maintain vendor files, including W-9 collection and verification
• Prepare check runs and electronic payments
• Reconcile vendor statements and research outstanding items
• Assist with AP aging reports, month-end accruals, and 1099 preparation
• Perform monthly credit card reconciliations and maintain supporting documentation
• Assist with journal entries, cash receipts, billing support, and other general accounting tasks
• Support month-end close, audit preparation, payroll administration, and records management
• Respond to vendor and employee payment inquiries

Qualifications

• 0-2+ years of Accounts Payable or accounting support experience
• Strong understanding of invoice processing, reconciliations, and vendor maintenance
• Proficient in Microsoft Excel with above-average spreadsheet skills
• Strong attention to detail and organizational skills
• Ability to work independently and meet deadlines in a fast-paced environment