Executive Assistant/Office Manager

To Apply for this Job Click Here

Our client is seeking a proactive and highly organized Executive Assistant/Office Manager to support two senior leaders while owning the daily operations of a busy New York office. This role requires exceptional communication skills, strong judgment, and the ability to balance high‑level EA support with hands‑on office management responsibilities. Hours are 8:30am-5:30pm with flexibility as needed. The position follows a hybrid schedule with four days onsite.

Key Responsibilities:

• Provide executive support including heavy calendar management, prioritizing meetings, and ensuring timely communication
• Coordinate domestic and international travel, prepare itineraries, and manage related logistics
• Support light personal requests as needed for the CEO in urgent situations
• Prepare, update, and maintain client information in Salesforce; provide forward‑looking calendars and ensure meeting materials are ready
• Liaise with internal and external partners, acting as a representative of senior leadership
• Oversee daily office operations including vendor management, kitchen inventory, supplies, mail, and coordination with building management
• Support office events in partnership with People & Culture
• Maintain an organized, client‑ready office environment and provide high‑touch hospitality
• Assist with special projects, office upkeep, and administrative workflows as needed

Qualifications:

• 6-8+ years of Executive Assistant and/or office management experience; financial services experience a plus
• Strong communication and interpersonal skills with exceptional professionalism
• Highly organized with strong judgment, ability to prioritize, and ability to shift gears seamlessly
• Service‑oriented, proactive, and comfortable managing both high‑level EA work and hands‑on office needs
• Strong team player with low ego and willingness to jump in wherever needed
• Tech‑savvy with strong Microsoft Office skills and Salesforce experience preferred
• Comfortable supporting senior executives with varying workstyles
• Must live in NYC for reliable onsite presence
• Bachelor’s degree highly preferred

Compensation/Benefits:

• Up to $110K-$120K base salary + discretionary annual bonus
• Medical, dental, and vision benefits through Blue Cross/Blue Shield
• 401(k) with dollar‑for‑dollar match
• PTO package
• Formal wellness benefits including in‑house chair massages
• Company‑wide culture events including summer outing, volunteer day, team‑building offsites, holiday events, and social traditions

A1452389NY-Perm_1774450220

To Apply for this Job Click Here