Administrative Assistant to SVP

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Our client, a human services organization located in Brooklyn is looking for a Temporary Administrative Assistant to SVP – Real Estate Strategy & Systems to join their team. This position will serve from a 2-month contract and will operate on an in-office 35 hour work week schedule between the hours of 8:30 am – 5:00 pm. Compensation is $20/hr.

Responsibilities:

• Provide high-level administrative support to the SVP
• Manage scheduling, correspondence, and task tracking
• Assist with meeting preparation, agendas, and note-taking
• Coordinate FEDEX shipping and departmental communications
• Track and manage department assets (computers, vehicles, etc.)
• Create and distribute monthly departmental newsletter
• Manage Staples and Home Depot business accounts and supply ordering
• Coordinate vendor orders and assist with procurement
• Manage petty cash and credit card reconciliations
• Process invoices and support financial tracking
• Assist with training scheduling and preparation of materials
• Maintain physical and electronic records and serve as record custodian
• Utilize Iron Mountain for document storage and retrieval
• Assist with policy and process documentation
• Support departmental projects, data management, and special initiatives

Qualifications:

• High school diploma or GED required
• Associate’s degree preferred
• 6+ months of relevant administrative experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational, communication, and problem-solving skills
• Experience with records management and database systems
• Ability to manage multiple priorities independently

A1455039NY-Temp_1776189811

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