Executive Assistant
About the Role
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Our client is seeking a high‑caliber Executive Assistant to support a small investment team within a hedge fund environment. This role requires strong judgment, exceptional organization, and a true service mindset. The ideal candidate brings hedge fund or private equity experience, operates with maturity and discretion, and thrives in a close‑knit, fast‑paced setting. Hours are 8:30am-5:30pm with flexibility as needed, and the role is fully onsite five days per week with a business‑professional dress code.
Key Responsibilities:
- Provide day‑to‑day executive support to a Partner and a small group of senior Analysts
- Manage complex calendars, scheduling internal and external meetings across time zones
- Coordinate domestic and international travel, including itineraries, cars, hotels, and real‑time changes
- Prepare and submit expense reports with accuracy and timeliness
- Support earnings calls, investor meetings, and ad hoc scheduling needs
- Assist with meeting logistics including room setup, materials, and catering
- Handle occasional errands and day‑to‑day administrative needs such as lunch pickup
- Serve as a trusted, professional point of contact for internal and external stakeholders
- Partner closely with the Office Manager and broader admin team to support office operations
Qualifications:
- 5+ years of Executive Assistant experience, hedge fund or financial services experience required
- Strong calendar, travel, and expense management skills
- Professional, confident demeanor with excellent executive presence
- Highly organized with strong attention to detail and follow‑through
- Ability to work well within a small, collaborative, team‑oriented environment
- Calm, no‑nonsense approach with a “get it done” mindset
- Tech‑savvy with proficiency in Microsoft Office and Outlook
- Degree not required
Compensation/Benefits:
- Up to $125K base salary + discretionary bonus
- Paid overtime when applicable
- Medical benefits with small employee contribution
- Onsite gym access
- Firmwide retreats (including international travel)
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