Executive/Personal Assistant

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Our client is seeking a highly capable Executive/Personal Assistant to support the Founder & CEO of a middle‑market private investment firm. The role blends executive, personal, and family support and requires exceptional judgment, discretion, and a hospitality‑first mindset. The position is remote for NYC/NJ candidates, with occasional travel to the Pennsylvania office (approximately once per month or quarterly), and flexibility to support travel‑heavy schedules.

Key Responsibilities:

1. Provide comprehensive executive and personal support across business, personal, and family needs
2. Manage highly dynamic calendars that blend professional and personal priorities
3. Coordinate complex domestic and international travel, including private aviation, commercial flights, ground transportation, and detailed itineraries
4. Act as an advance planner for travel, ensuring logistics are fully thought through (bags, WiFi, hotel details, gym access, contingencies, etc.)
5. Serve as a trusted liaison with family office staff, household staff, extended family, and corporate teams
6. Exercise strong judgment around meeting prioritization, investor commitments, and schedule shifts
7. Communicate proactively with internal and external stakeholders to ensure seamless execution
8. Track expenses across business, personal, and philanthropic contexts in coordination with accounting teams
9. Provide support for family events, extended stays, and on‑the‑ground logistics during complex trips
10. Take initiative to solve problems independently and present thoughtful options with clear rationale

Qualifications:

1. 3-5+ years of Executive Assistant, Personal Assistant, or hybrid EA/PA experience
2. Background in professional services, finance, family office, hospitality, events, or UHNW support environments
3. High emotional intelligence with the ability to work with a direct, fast‑moving principal
4. Strong written and verbal communication skills; excellent proofreading and editing ability
5. Highly detail‑oriented with strong organizational and prioritization skills
6. Comfortable operating in a 24/7‑style support environment with responsiveness as needed
7. Tech‑savvy with strong proficiency in Outlook and Excel; interest in AI and productivity tools a plus
8. Ability to maintain boundaries, not personalize feedback, and stay focused on execution
9. Bachelor’s degree preferred but flexible with strong experience

Compensation/Benefits:

1. Up to $100K base salary + discretionary bonus
2. 100% employer‑paid medical and vision coverage for employee
3. Generous PTO package
4. 401(k) plan
5. Remote role with occasional in‑person support (PA/FL/MA as needed)
6. High‑trust, long‑term opportunity supporting a prominent Founder & CEO

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