Office Manager/Executive Assistant
About the Role
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Financial Services firm located in Midtown, Manhattan, is seeking a Temporary Office Manager / Executive Assistant to provide maternity leave coverage for their sole admin. This is a highly autonomous role overseeing daily office operations and supporting senior leadership with ad-hoc administrative needs including travel booking.
This position will start ASAP for a period of 12-weeks, from 9am-4/5pm daily, and reachability after-hours if needed (though not expected). Pay rate up to $50/hour.
Key Responsibilities:
- Manage day-to-day office operations and act as the first point of contact onsite
- Coordinate executive travel (via Concur/corporate travel agency)
- Support vendor relationships and office management needs
- Oversee conference room setup and ensure readiness for meetings
- Greet guests and offer refreshments (low foot traffic but front-facing role)
- Manage kitchen inventory and restocking (Amazon, FreshDirect, etc.)
- Ensure overall organization and upkeep of the office
Ideal Candidate:
- Prior Office Manager or senior administrative experience
- Comfortable working independently as the sole admin
- Strong organizational and multitasking skills
- Polished, professional, and service-oriented demeanor
- Experience with travel coordination and vendor management
- Tech-savvy and detail-oriented
Additional Details:
- 5 days onsite in NYC
- Standard hours ~9-4/5, with occasional after-hours communication if executives are traveling
- July/August tend to be quieter months
- 12-week assignment with a 1-week overlap for training
A1456867NY-Temp_1777386582
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
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