Executive Assistant
About the Role
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Our client, a leading global investment manager located in Midtown Manhattan, is looking for a Long-Term-Temporary Administrative Assistant to join their team. This position will start as soon as possible for a period of at least 6 months and will operate on an in‑office schedule between the hours of 8:30am-5:30pm. Compensation is $45-$50/hr.
Responsibilities:
- Heavy Outlook calendar management; scheduling internal and external meetings
- Proactively following up to ensure executives’ schedules stay on track
- Maintaining all distribution and contact lists
- Booking extensive domestic and international travel
- Serving as gatekeeper for executives (in person, phone, and email)
- Setting up Zoom meetings and conference calls
- Answering incoming calls with high engagement and clear communication
- Managing expenses via Concur
- Coordinating and tracking delivery of time‑sensitive documents (FedEx, courier, etc.)
- Coordinating notarizations as needed
- Back-up support to senior EA and other admins
- Assist with potential CRM/Salesforce tasks
- Ad hoc projects as needed
Qualifications:
- Bachelor’s degree preferred or equivalent business experience
- Outstanding professionalism, judgment, integrity, and discretion
- Experience managing hectic and fluid calendars with last‑minute changes
- Domestic and international travel booking experience
- Strong MS Office proficiency, especially PowerPoint
- Salesforce experience or interest to learn
- Excellent written and verbal communication skills
- Extremely proactive, flexible, enthusiastic self-starter
- Exceptional organization + high attention to detail
- Able to prioritize and remain calm under pressure
- Thrives in fast-paced environments
A1457447NY-Temp_1777997581
To Apply for this Job Click Here
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
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