Architecture Office Administrator
About the Role
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OFFICE ADMINISTRATOR – 60K
We’re looking for someone who makes a great first impression with excellent social and interpersonal skills. It is instrumental to keep everything running behind the scenes. As our Office Manager, you will be the face of the firm and a go-to resource for the whole office. You’ll greet visitors, manage calendars, keep supplies stocked, and help with the daily logistics that make the office tick. We’re looking for someone organized, adaptable, and proactive-someone who can multitask, solve problems on the fly, and bring a positive, can do attitude to the team.’
DUTIES / RESPONSIBILITIES
· Manage the reception area, greet guests, answer phones, and oversee the office calendar, and monitor and respond to emails from the company website in a timely manner
· Handle daily office logistics, including supplies, deliveries, equipment maintenance, and vendor coordination
· Coordinate travel arrangements (flights, ground, hotel) including all of the logistics for the yearly partner retreat
· Manage meeting set ups and food orders for staff and clients
· Coordinate Lunch & Learns (continuing ed courses) for architects and interior designers
· Support HR functions: recruitment, onboarding/offboarding, new hire training (Paycor), time-off approvals (Deltek), guide staff with policies and procedures
· Lead yearly renewals for medical / dental / vision benefits
· Maintain and update internal documentation, including the office handbook and architectural licenses (Harbor Compliance)
· Assist with company events and marketing initiatives in collaboration with the Marketing Specialist
· Reconcile partner credit card statements, log checks, and support the CFO with payroll and monthly reviews
· Serve as the liaison with building management for repairs or concerns
EDUCATION / EXPERIENCE
· Associate’s or Bachelor’s degree preferred, or equivalent work experience
· Proficiency in Microsoft Office (Excel, Word, Outlook) or similar tools
· Experience with HR/payroll or accounting systems (e.g., Paycor) is a plus
A1457799CLT_1778093020
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.