Talent Acquisition Coordinator

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Our client is looking for a detail‑oriented and proactive Talent Acquisition Coordinator to support their hiring and pre‑employment processes. In this role, you’ll guide candidates from offer acceptance through their first day, ensuring a smooth, positive, and well‑organized onboarding experience. This is a contract role that will go through September.

Key Responsibilities

• Serve as the main point of contact for candidates throughout pre‑employment and onboarding
• Initiate, track, and follow up on screenings via HireRight to ensure timely completion
• Coordinate offer acceptance documentation and onboarding paperwork
• Partner with HR, Payroll, and Hiring Managers to ensure all onboarding steps are completed before start dates
• Communicate start‑date details, first‑day instructions, and onboarding expectations to new hires
• Maintain accurate weekly new‑hire reports in Excel, including start dates, roles, locations, and onboarding status
• Ensure data accuracy and alignment between iCIMS and internal tracking reports
• Monitor onboarding milestones and escalate delays or issues as needed
• Update and manage candidate records within iCIMS
• Support interview scheduling and coordination when required
• Prepare offer and onboarding documents using Word
• Manage communication and calendar coordination through Outlook
• Assist with ad‑hoc hiring and onboarding reporting requests
• Ensure compliance with internal hiring and onboarding procedures
• Contribute to a positive, professional, and engaging candidate experience
• Perform additional tasks as needed to support team and business goals

Qualifications

• 2+ years of experience in recruiting coordination, onboarding, or HR support
• Bachelor’s degree in HR, business administration, or related field preferred
• Experience with applicant tracking systems; iCIMS strongly preferred
• Familiarity with screening platforms such as HireRight
• Proficiency in Excel, Word, and Outlook
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• Excellent verbal and written communication skills with the ability to build strong relationships
• Critical thinking and analytical skills to identify issues and support effective solutions
• Active listener with clear, professional communication
• Highly organized, detail‑oriented, and proactive in problem‑solving
• Thrives in a fast‑paced environment and committed to continuous improvement

Strong team player with a collaborative mindset and ability to deliver individual results

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