Facilities Assistant

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Our client is seeking a reliable Facilities Assistant to support daily office operations within a mission‑driven environment. This role is best suited for someone who genuinely enjoys being on their feet, supporting meetings and events, and serving as a welcoming presence for staff and visitors. While this position includes front‑desk coverage, it is not a traditional receptionist role, as it blends facilities, events, and office support. Hours are generally 9:00am-5:00pm with flexibility for early morning meetings or end‑of‑day events, and the role is fully onsite five days per week.

Key Responsibilities:

• Support daily facilities and office operations primarily on one floor of the office
• Ensure conference rooms are clean, functional, and fully set up for meetings throughout the day
• Assist with meeting setup, room turnover, refreshes, and end‑of‑day breakdown
• Coordinate catering support and assist with the flow of external guests during meetings and events
• Maintain cleanliness and organization across executive offices, pantries, kitchens, copy rooms, and common areas
• Monitor and restock office supplies, pantry items, and meeting room materials
• Conduct daily walkthroughs to assess cleaning quality and flag maintenance needs
• Provide front desk coverage two days per week, greeting visitors, managing calls, and signing for packages
• Enforce office access and visitor procedures in coordination with facilities and security
• Assist with events, special projects, and facilities initiatives as needed

Qualifications:

• 3+ years of experience in office support, facilities, reception, hospitality, or similar roles (flexible)
• Strong customer‑service mindset with a warm, confident, and professional demeanor
• Comfortable working independently without constant oversight
• Highly organized, proactive, and detail‑oriented
• Able to remain flexible with schedule adjustments for meetings or events
• Comfortable being on your feet and performing light physical tasks (lifting up to ~20 lbs)

Compensation/Benefits:

• Up to $110K base salary + paid overtime
• 100% employer‑paid medical, dental, and vision coverage for employee and family
• PTO package
• Office closed between Christmas and New Year’s
• 401(k) with employer contribution (paid semi‑annually)

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