Executive Assistant

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Our client, a top global law firm, is seeking a highly experienced Executive Assistant to support a Vice Chairman within a global professional services organization. This is a highly visible EA role requiring exceptional judgment, executive presence, and discretion in a fast‑paced environment. The role partners closely with a newly appointed Chief of Staff and supports a leader with a complex global schedule. Hours are typically 9:00am-5:30pm (occasionally 6:00-6:30pm as needed), with responsiveness needed after traditional hours to respond to travel and scheduling changes. The position is based in New York and follows a hybrid schedule after onboarding.

Key Responsibilities:

• Provide trusted, high‑level executive support to the Vice Chairman in a global, client‑facing environment
• Manage complex, back‑to‑back calendars across time zones, anticipating conflicts and proactively resolving issues
• Coordinate frequent domestic and international travel, including flights, car services, accommodations, and restaurant arrangements
• Serve as a proactive gatekeeper, exercising sound judgment on priorities and time allocation
• Prepare, edit, and proofread executive‑level communications, presentations, and materials using Word, Excel, and PowerPoint
• Manage heavy expense reporting and financial documentation
• Coordinate firm initiatives, events, and executive meetings, ensuring seamless logistics and follow‑through
• Liaise internally with partners, senior stakeholders, and administrative teams across offices
• Handle sensitive personal support as needed (passports, visas, medical, family matters, personal finances)
• Maintain the highest standards of confidentiality, discretion, and professionalism
• Operate independently with executive‑level presence, often connecting the dots with limited instruction

Qualifications:

• 10+ years of Executive Assistant experience supporting C‑suite or senior global leaders
• Experience in legal or professional services environments preferred but not required
• Strong executive presence with the ability to interact confidently with partners, clients, and senior stakeholders
• Exceptional organizational skills with meticulous attention to detail
• Proven ability to manage global schedules, heavy travel, and competing priorities
• Highly proactive, intuitive, and able to anticipate needs
• Excellent written and verbal communication skills
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• High emotional intelligence, maturity, and discretion
• BA/BS preferred

Compensation/Benefits:

• Up to $170K base salary + discretionary bonus
• Annual performance‑based increases and bonus eligibility
• Comprehensive benefits package
• Hybrid schedule following initial onboarding period
• Ambassador/buddy support during onboarding

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