Administrative Receptionist/Office Manager

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Our client, a highly professional and fast-paced Family Office specializing in private investments, is seeking a Temporary to Permanent Administrative Receptionist/Office Manager to support daily office operations and executive scheduling functions. This role combines front desk responsibilities, office management, and executive assistant support within a collaborative team environment.

Key Responsibilities:

• Manage complex scheduling and calendar coordination for approximately 8-10 team members
• Oversee scheduling and coordination of two conference rooms to ensure seamless daily operations
• Serve as the primary point of contact for office coordination, including monitoring team attendance and office presence
• Coordinate monthly team lunches and internal office events
• Handle grocery ordering, office supply procurement, and general office upkeep
• Act as a liaison between internal teams and external offices/vendors
• Provide administrative and operational support to multiple senior professionals
• Assist with general IT troubleshooting and technology coordination as needed
• Maintain a highly organized, professional, and service-oriented office environment

Qualifications & Skills:

• Strong organizational and multitasking abilities with exceptional attention to detail
• Professional communication skills and a polished demeanor
• Ability to manage competing priorities in a fast-paced environment
• Proficiency with Microsoft Office Suite, Slack, Zoom, Adobe, and DocuSign
• Prior experience supporting executives or managing office operations preferred
• Ability to work independently while supporting a collaborative team environment

Additional Information:

• Full-time, in-office position: Monday through Friday, 9:00 AM – 5:30 PM
• Corporate casual office attire required
• Company size: Approximately 20 employees
• Role supports multiple senior team members across the organization
• Professional, corporate office environment within the private investment sector

A1459760NY-Temp_1779215541

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