Executive Assistant

To Apply for this Job Click Here

Our client is seeking a high‑caliber Executive Assistant to support two Co‑Founders at a boutique, long‑term private investment firm. This is a high‑trust, high‑visibility EA/PA role in a small, collegial office where relationships, discretion, and execution matter deeply. The role is split approximately 60% business support and 40% personal support and is best suited for someone who enjoys both sides equally. The firm is intentionally small and stable, offering a close‑knit environment with strong culture and longevity. The role has the flexibility to operate on a hybrid (4/1) schedule in Tribeca, with seasonal remote flexibility.

Key Responsibilities:

• Provide full‑scope executive support to two Co‑Founders in a true EA/PA capacity
• Manage complex, fast‑moving calendars including board meetings, investor meetings, and external commitments
• Coordinate meetings end‑to‑end, including logistics, materials distribution, and follow‑up
• Arrange domestic and international travel, including private aviation, commercial flights, hotels, ground transportation, and detailed itineraries
• Prepare and submit expense reports accurately and in a timely manner
• Serve as a polished, professional point of contact for limited partners, portfolio company CEOs, advisors, and senior external stakeholders
• Maintain contact records, assisting with CRM and pipeline updates
• Partner closely with the existing EA on office operations, visitor management, lunches, and vendor coordination
• Provide light project support and assist with firmwide initiatives as needed
• Support large‑scale events such as annual meetings or team gatherings (occasional travel may be required)

Personal Support:

• Coordinate logistics across multiple residences, including vendor management and household projects
• Partner with spouses on family scheduling, planning, and ad hoc needs
• Assist with children’s school logistics, activities, and appointments as needed
• Plan and book personal travel and vacations end‑to‑end, including accommodations, dining, activities, and transportation
• Coordinate private aviation for both business and personal travel
• Handle errands, gifting, reservations, and personal appointments with discretion and care

Qualifications:

• ~4+ years of experience supporting senior executives or principals in a fast‑paced environment
• Financial services or investment experience appreciated but not required
• Exceptional judgment, discretion, and comfort handling confidential matters
• Strong organizational instincts with a “no task too big or too small” mindset
• High attention to detail and strong follow‑through
• Excellent written and verbal communication skills
• Strong technology fluency (Microsoft 365 or Google Workspace, CRM tools, video conferencing, expense platforms)
• Ability to anticipate needs, stay calm under pressure, and adapt to shifting priorities
• Warm, professional, and approachable demeanor that reflects well on leadership and the firm
• Willingness to be available for time‑sensitive matters on evenings or weekends (kept reasonable and respected)

Compensation/Benefits:

• Competitive base salary up to ~$150K + discretionary bonus
• PTO package
• Two remote weeks in August and two remote weeks in December
• Medical, dental, and vision benefits
• Flexible Spending Account (FSA)
• 401(k) with employer match
• Daily catered lunch with the team
• Casual, “dress‑for‑your‑day” office environment

A1460080NY-Perm_1779806081

To Apply for this Job Click Here