Executive Assistant

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Our client is seeking an experienced, proactive Executive Assistant to support a senior leadership team within a global investment firm. This role will primarily support a newly appointed executive along with additional team members, while also providing occasional backup coverage to another senior leader’s support function. This is a high‑impact role supporting a group at the center of the firm’s AI and data‑driven investment strategy, offering strong visibility and long‑term growth potential. Hours are 8:00am-6:00pm with a hybrid schedule of four days onsite and one day remote.

Key Responsibilities:

• Provide executive‑level administrative support to the Head of the team and senior leaders within the group
• Manage multiple complex calendars across teams, ensuring priorities are reflected and executive time is optimized
• Coordinate domestic and international travel, including detailed itineraries and last‑minute changes
• Prepare, organize, and distribute meeting materials, pre‑reads, and follow‑up notes
• Support internal and external meetings across time zones, including scheduling and logistics
• Serve as a professional point of contact for senior internal stakeholders and external partners
• Prepare and reconcile expense reports accurately and in a timely manner
• Maintain shared calendars, databases, and systems in coordination with other EAs
• Assist with special projects and time‑sensitive initiatives requiring discretion and precision
• Operate with professionalism during market‑sensitive or high‑volume periods

Qualifications:

• 5+ years of Executive Assistant experience in a fast‑paced, professional environment
• Experience supporting senior leaders or team‑based coverage models preferred
• Exceptional organizational skills with strong attention to detail
• Strong written and verbal communication skills
• Ability to manage shifting priorities and multi‑task under pressure
• Sound judgment and comfort handling highly confidential information
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; CRM familiarity a plus
• Interest in AI, data, or investment research environments strongly preferred
• Bachelor’s degree required

Compensation/Benefits:

• Up to $120K base salary + paid overtime + discretionary bonus
• 100% employer‑paid medical coverage for employee and family
• Monthly transit benefit and daily lunch stipend
• Generous PTO package
• Fertility and family‑planning benefits
• 401(k) (traditional and Roth) + Money Purchase Pension Plan

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