Contract Recruiting Coordinator

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Beacon Hill has partnered with a prestigious law firm in downtown Chicago in hiring a Recruiting Coordinator to start immediately! As a Recruiting Coordinator, you’ll be at the center of the hiring process, coordinating interviews and supporting onboarding for the recruiting team.

Responsibilities:

• Support full-cycle recruiting efforts for administrative and staff-level roles across the firm
• Coordinate a high volume of interviews, including phone, virtual, and onsite scheduling across multiple stakeholders
• Act as the primary point of contact for candidates, ensuring a professional and seamless experience throughout the hiring process
• Communicate interview details, logistics, and follow-ups in a clear, timely, and organized manner
• Partner closely with recruiters, hiring managers, and HR to maintain alignment on scheduling and hiring priorities
• Maintain and update applicant tracking system (ATS) with candidate activity, interview feedback, and status updates
• Assist with drafting and sending offer letters and supporting onboarding logistics
• Facilitate new hire onboarding processes, including scheduling orientation, preparing materials, and ensuring a smooth first-day experience
• Conduct light sourcing for candidates using LinkedIn and job boards to build candidate pipelines
• Help post job openings and manage job board activity
• Track recruiting metrics and provide administrative reporting support as needed
• Ensure confidentiality and professionalism when handling sensitive candidate and firm information
• Provide general administrative support to the recruiting and HR team as needed

Requirements

• 1+ years of recruiting coordination, HR, or administrative experience (professional services or legal environment preferred)
• Strong organizational skills with the ability to manage multiple priorities and tight deadlines
• Excellent written and verbal communication skills with a polished, professional demeanor
• High attention to detail and commitment to accuracy
• Ability to interact confidently with candidates and senior-level stakeholders
• Proficiency in Microsoft Office (Outlook, Word, Excel) and experience with applicant tracking systems preferred
• Experience scheduling across multiple calendars and time zones is a plus
• Ability to work both independently and collaboratively in a fast-paced environment
• Strong sense of urgency and customer service mindset when supporting candidates and internal teams

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