Executive Assistant

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Our client is seeking a highly detail‑oriented, high‑performing Executive Assistant to support a Managing Partner within a global investment firm. This is a high‑bar, calendar‑intensive 1:1 role requiring precision, strong judgment, and the ability to operate in an extremely fast‑paced, high‑stakes environment. The role sits within a well‑structured executive support team and is heavily focused on complex scheduling and coordination. Hours are 8:00am-6:00pm with flexibility required, and the role is fully onsite five days per week.

Key Responsibilities:

• Own and manage a highly complex, high‑volume calendar (upwards of 100+ meetings daily coordination)
• Serve as the primary calendar gatekeeper, making fast decisions with limited information
• Coordinate internal and external meetings with senior stakeholders, investors, and partners
• Collaborate closely with Chief of Staff, Travel Manager, and Personal Assistant to ensure alignment
• Manage logistics for meetings, projects, and executive priorities across the firm
• Coordinate domestic and international travel, including detailed itineraries
• Process expense reports and handle administrative workflows as needed
• Prepare materials, spreadsheets, and presentations with exceptional attention to detail
• Maintain strict confidentiality and professionalism in all communications

Qualifications:

• 5+ years of Executive Assistant experience in a fast‑paced, high‑expectation environment
• Strong preference for financial services, fintech, executive search, or high‑growth startups
• Exceptional calendar management experience at a high volume
• Extremely detail‑oriented with flawless grammar, spelling, and communication
• Strong judgment and ability to make decisions independently
• Ability to thrive under pressure and manage constant change
• Proactive, organized, and solutions‑oriented mindset
• Strong written and verbal communication skills
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
• Bachelor’s degree preferred

Compensation/Benefits:

• Up to $130K base salary + discretionary bonus
• 100% employer‑covered medical expenses
• 401(k) with profit share
• Generous PTO policy
• Health reimbursement account
• Dental, vision, life, and disability insurance

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