Facilities Coordinator

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Our client, a global technology company located in Flatiron, Manhattan is looking for a Temp to Permanent Facilities Coordinator to join their team. This position will start as soon as possible and will operate on an in office schedule between the hours of Monday-Friday, 7:30am-4:00pm. Compensation is up to $27/hr while temping; $32-36/hr if converted.

Work in partnership with the Workplace Experience (WE) team to help create the best workplace in the world. This role plays a critical part in delivering exceptional customer and guest experiences by ensuring all employees, customers, and visitors are supported in a warm, professional, and friendly manner.

The position supports the Workplace Experience team in delivering consistent, high-quality services while assisting with the day-to-day management and operation of the workplace.

Responsibilities:

• Support the Regional Facility Manager and Concierge Coordinator with the execution of meetings, conferences, and events
• Contribute to a customer-focused workplace environment aligned with company values and principles
• Continuously identify opportunities to improve service delivery and customer experience
• Collaborate effectively with internal teams and external vendors to deliver high-quality service
• Perform minor repairs and routine equipment maintenance (e.g., patching, painting, hardware repairs)
• Conduct routine daily inspections of assigned buildings and spaces
• Provide facilities services and meeting/event support, including furniture and equipment setup, reconfiguration, and breakdown

Facilities Operations:

• Perform general and detailed maintenance with appropriate supervision
• Conduct inspections and maintain accurate facilities records
• Manage and monitor the site work ticket queue
• Support vendor management and onsite contractor activities
• Assist with workplace moves and space changes
• Liaise with building management as required
• Ensure compliance with building WHS, HSSE, and emergency procedures
• Participate in all HSE-related programs, investigations, audits, and assessments
• Maintain stock levels of office and conference room supplies

Communications & Documentation

• Communicate effectively and regularly with team members and stakeholders
• Confidently engage with all levels of the business, including C‑Suite executives
• Send site-wide communications related to facilities activities
• Create and maintain site playbooks and internal web pages
• Monitor and update site-specific and global communication channels
• Complete all work documentation accurately and on time using Jira Service Desk, Corrigo, and related systems

Finance Support

• Support site spend activities and financial tracking
• Manage documentation and backup for expenses
• Participate in the site budgeting process
• Identify, document, and support cost-saving initiatives

Guest Services

• Participate in guest services and customer-facing coverage
• Support visitor badging processes and related technologies
• Assist with reception and desk coverage, including coordination with security scheduling

Event & Meeting Support

• Set up and reset meeting, conference, and event spaces according to approved plans
• Perform daily and mid-day room turnovers and reconfigurations (indoor and outdoor)
• Escalate issues or concerns to management in a timely manner
• Manage post-event storage and inventory of furniture and equipment
• Conduct room checks to ensure technical and visual readiness
• Identify and report AV and cleaning service requirements
• AV setup and troubleshooting experience preferred but not required

Required Skills:

• Positive, collaborative, and customer-first mindset
• Strong multitasking and time management skills
• Ability to deliver exceptional customer experiences and lasting impressions
• Excellent verbal and written communication skills
• Strong interpersonal and relationship-building abilities
• Comfortable working independently with minimal supervision
• Detail-oriented with high standards for workplace presentation and maintenance
• Proficient computer skills and willingness to learn Atlassian tools and systems
• Ability to read and follow plans, procedures, and operating instructions
• Experience using basic carpentry, plumbing, painting, and custodial tools
• Ability to lift up to 50 lbs and safely operate ladders and equipment
• Ability to stand, stoop, crouch, climb, and reach as required for daily tasks
• Commitment to maintaining a safe and healthy workplace

A1461789NY-Temp_1780673707

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