Executive Assistant

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Our client is seeking a highly organized, proactive Executive Assistant to support the Recruiting team within a leading private investment firm. This is a high‑volume, scheduling‑intensive EA role focused heavily on coordinating complex interviews, managing calendars across time zones, and ensuring a seamless candidate experience. The ideal candidate is detail‑oriented, highly responsive, and thrives in a fast‑paced, high‑stakes environment supporting senior stakeholders. Hours are 8:30am-5:45pm with flexibility as needed, and the role follows a hybrid 4/1 schedule (NYC‑based).

Key Responsibilities:

• Provide executive‑level support to the Recruiting team, including the Head of Recruiting
• Coordinate a high volume of interviews across multiple time zones and stakeholders
• Manage complex calendars for recruiters and hiring managers, balancing competing priorities
• Serve as the central point of contact for candidates, internal interviewers, and external search firms
• Coordinate all stages of the interview process (intake calls, panels, final rounds, debriefs)
• Support internal HR processes including onboarding logistics and training coordination
• Maintain accurate records and documentation related to recruiting activities
• Coordinate occasional candidate travel and logistics
• Prepare and process expense reports related to recruiting activities
• Support special projects and ad hoc initiatives across the team

Qualifications:

• 4-7+ years of Executive Assistant experience
• Strong experience scheduling high‑volume, multi‑round interviews
• Experience working in fast‑paced, high‑performance environments
• Exceptional organizational skills with strong attention to detail
• Excellent written and verbal communication skills
• Ability to multitask and manage competing priorities under pressure
• High level of discretion handling confidential information
• Proactive, responsive, and solutions‑oriented mindset
• Proficiency in Microsoft Office; familiarity with Workday or similar systems is a plus
• Bachelor’s degree required

Compensation/Benefits:

• Up to $120K base salary + paid overtime + discretionary bonus
• 100% employer‑paid medical coverage for employee and family
• Dental and vision benefits
• Monthly transit benefit + daily lunch stipend
• Generous PTO package
• Fertility benefits and family‑planning support
• 401(k) + pension plan
• Pet insurance, life and disability insurance

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